Email Discovery Services

Email Discovery

Email discovery, email processing and email productions have become a vital part in most litigation. The impact of email processing and production during discovery is one of many reasons the Federal Rules were amended in 2006. Processing email files, maintaining metadata, storing email, and producing email in a usable and legally defensible format were all considered in the FRCP amendments. When faced with an email discovery request, that involves processing or production, you may want to begin the process by asking these questions

1. Are there work stations, laptops, PDAs or a network involved?
2. Do you need New Jersey Legal to create a Data Map?
3. How many custodians are involved?
4. How many email addresses (and all the aliases) are there?
5. What email services are used (e.g. Outlook, Gmail, AOL, Yahoo, etc.), who uses which ones, and how are email accounts checked?
6. Which computers, laptops, and handheld devices were used to check or view email?
7. How many email formats (e.g. PST, Entourage, AOL, NSF-Lotus Notes, Eudora, etc.) may be involved?
8. Are you concerned about, or looking for, deleted emails?
9. Will you have to produce this data, or is this an internal investigation?

Answers to these questions can facilitate email processing and may help the email discovery planning and production proceed more smoothly.

Email Processing

Email has become the primary target in many legal cases. Some law firms are now using email processing -- and the burden it takes to produce court ordered/defensible results -- as their biggest weapon.

How do they use it as a weapon? It takes expertise, experience and usually a lot of money to collect, process, cull down, keyword search, review for privilege, and produce large volumes of email in a defensible manner. Unless you (or your client) have the resources it takes and the emotional and financial fortitude to persevere, you are at a disadvantage!

That is where New Jersey Legal steps in. Our clients rely on us to guide them through many difficult phases of litigation discovery. We have 15 years of experience supporting law firms, and we are widely recognized for our email processing expertise. Our experienced email eDiscovery staff is able to process a wide variety of formats (PST, Entourage, AOL, NSF-Lotus Notes, Eudora, etc.). We have been able to collect, process, and produce email and other ESI according to our clients' needs and within their court-ordered deadlines. Put your data into the hands of the experts. Call New Jersey Legal for the highest level of email processing service available and get your case going in the right direction.

Email Production

Email productions are becoming more common and, in many cases, these productions are very complicated. Many companies are trying to save money by having their in-house IT staff help collect, filter and produce email data… STOP!

Unless they collect it in a legally defensible manner, you will be shredded in court and you will have to do it all over again using a forensic expert. In most instances, internal collection efforts fall short due to the tools or methods used. Whoever collects the data will have to testify and explain both the collection methodology and tools used. Do you really want the IT staffer (not even the designee at this early stage) on the stand getting cross examined by a forensic expert hired by opposing counsel? Can you imaging the questions they will have to answer?

For Example:

• "Have you ever installed an unlicensed version of software?"
• "Have you ever downloaded unlicensed software?"
• "Have you ever been asked by the company or company staff to delete any files?"
• "Have you ever been asked to go to the owner's house for any IT related services or activity?"

Get the picture?

The expert staff at New Jersey Legal has been involved in almost every type of email production imaginable. Whether your email production involves files in a PC or Mac environment, or if there are various file types (PSTs, Gmail, Entourage, NSF files, Eudora, etc.), we can assist in your email production. We can extract text and metadata, dedupe, keyword search, and host your email for easy and efficient review.

From the initial email discovery, processing, and keyword searching, straight through to production, New Jersey Legal will manage your data in a forensically sound, defensible manner. Leave your email discovery to the email production experts and just call New Jersey Legal.

Email Production Services:

• Text and metadata extraction
• Maintenance of family (parent/child) relationships
• Deduping (email de-duplication)
• Indexing and coding
• OCR of image files contained within emails
• Keyword searching
• Hosting for easy and efficient review
• Load file creation (Concordance, Summation, Ipro, etc…)

Email Pricing Solutions

We offer customized pricing solutions, based on the budgets and needs of our clients. We understand the entire litigation lifecycle and the expenses involved. From helping you draft the first litigation hold letter to testifying at trial, we are aware of the painfully expensive process your client is experiencing. Careful planning of your email discovery, processing and production will help you meet your required deadlines, achieve your desired result, and stay on budget.